Constitution

Download the D.R.D.A. Inc Constitution

INDEX

1. NAME
2. HEADQUARTERS
3. OBJECTS
4. POWER
5. MEMBERSHIP
6. LIFE MEMBERS
7. FINANCIAL YEAR
8. COMMITTEE
9. POWERS OF THE COMMITTEE
10. DUTIES OF COMMITTEE
11. PROTESTS AND DISPUTES COMMITTEE
12. APPOINTMENT OF AUDITOR
13. DUTIES OF THE CLUBS
14. ANNUAL GENERAL MEETING
15. SPECIAL MEETINGS
16. PROCEDURE AT MEETINGS
17. ORDER OF DEBATING
18. ALTERATION OF CONSTITUTION
19. FEES
20. PLAYING RULES
21. COMMON SEAL
22. DISSOLUTION
23. NON-PROFIT
24. REVISION SCHEDULE

1. NAME

The name of the Association is “Darling Range Darts Association (Inc)”
Herein called the Association.

2. HEADQUARTERS

a) The headquarters of the Association shall be in such place in the Darling Range District as the Committee may decide from year to year.

b) A copy of the Constitution and all records and documents of the Association are available to members at the Association’s headquarters.

3. OBJECT

The Association is formed for the following purposes: –

a) To encourage the game of darts and to control it and improve it as a sport.

b) To establish a code of rules to govern the different games played on dartboards organized by the Association.

4. POWERS

The Association shall have the following powers: –

a) To purchase, lease, hire or otherwise acquire any real or personal estate for the purpose of the Association.

b) To invest and deal with the monies of the Association not immediately required upon such securities and in such manner as may be from time to time required.

c) To improve, manage, develop, sell, mortgage, dispose of or surrender all or any part of the property or rights of the Association.

d) To borrow or raise upon loan, any sum of money and for the purpose of securing repayment thereof to execute or give any mortgages, charges, bonds, debentures, bills of exchange, promissory notes or other securities, over all or any of the property of the Association as may be deemed necessary and to liquidate, redeem or pay off such obligations and securities of any of them.

5. MEMBERSHIPS

The Association shall consist of the following classes of members: –

ORDINARY MEMBERS
LIFE MEMBERS

6. LIFE MEMBERS

The Committee may by motion submit to the Annual General Meeting a recommendation for the appointment of any person as a Life Member provided that person has: –

a) Given meritorious service on the Committee for at least 10 years or

b) Has had 30 years involvement in the promotion of darts.

The Committee may also by motion submit to the Annual General Meeting a recommendation for the award of a Certificate of Merit to a person who has had outstanding involvement in the promotion of darts.

A three-quarters majority of those present and entitled to vote at the meeting shall be necessary to pass a motion for the appointment of any person as a Life Member or in awarding a Certificate of Merit.

All Life Members of the Association are to be invited to official functions held by the Association.

7. FINANCIAL YEAR

The financial year of the Association shall commence on the 1st November in one year and conclude on the 31st October in the following year.

8. COMMITTEE

a) The Committee of the Association shall be: –

PRESIDENT
VICE PRESIDENT
SECRETARY
TREASURER
RECORDER
ONE DELEGATE FROM EACH AFFILIATED CLUB

Each vacant office shall be filled for a period of one year. Retiring office holders shall be eligible for re-election. Any person eligible to nominate for any vacant position on the Association may nominate for any or all of the positions vacant but immediately that person has been elected to any position any further nominations become invalid.

Elections shall be conducted by ballot at the Annual General Meeting. Immediately following or within forty-eight hours of the election of officers at the Annual General Meeting the Committee shall appoint a Recorder from applications received and should the elected person be a member of the Committee the vacancy this created shall be filled as provided for in Rule 9(g).

b) The Committee shall be required to meet once in each two calendar months.

c) A quorum of seven shall form a Committee meeting.

d) Any position on the Committee shall be declared vacant if an office holder fails to attend two meetings in succession of three meetings in any one-year unless leave of absence has been granted.

8. COMMITTEE CONTINUED

e) Committee meeting shall be open to all financial members who may speak on any point, after being invited to do so by the Chairperson but shall have no power to move or second motions or vote on any matter.

9. POWERS OF THE COMMITTEE

The Committee shall have the power to: –

a) Elect sub-committees as the occasion demands.

b) Decline the nomination or expel any team or member without assigning reason. The team or member shall have the right of appeal.

c) Decline to accept the renewal of membership of any team or person and thereupon such team or person shall cease to be a member. The team or person shall have the right of appeal.

d) Hear and determine all applications relating to refused transfers.

e) Grant or refuse a transfer to any player on the appeal of such player.

f) Draw up fixtures and rules of play for games to be played under the control of the Association and allocate venues for such matches. No circularized fixtures may be changed to suit individuals or clubs.

g) Fill a vacancy of the Committee before the next election of officers by “show of hands” ballot at the next Committee meeting. The member elected shall hold office for the remainder of the ex-members term.

h) Manage the funds of the Association. Any two of the following officers – President, Secretary, Treasurer or Nominee, may sign Cheques.

i) Pass accounts for payment.

j) May from time to time, by resolution, enter into any contract, agreement or other arrangements, formed for the purpose of encouraging the game of darts and may by resolution cancel or determine any such contract, agreement or other arrangement.

10. DUTIES OF THE COMMITTEE

The duties of office bearers of the Association shall be as follows: –

a) The President shall preside at all meetings of the Association. The President shall see that the business is conducted in a correct manner and ensure the well being of the Association. In the event of their being equal votes at any meeting the President shall record a casting vote.

b) In the absence of the President from a meeting the Vice-President shall deputize with the full power of the President.

10. DUTIES OF THE COMMITTEE CONTINUED

c) The Treasurer shall keep a correct record of all monies received and deposited in the bank. A financial report and covering bank statement are to be submitted by the Treasurer at Committee meetings and Annual General Meetings. The Treasurer shall balance the books prior to the Annual General Meeting and submit a financial statement and the accounts to the Auditor for consideration and report.

d) The Secretary shall attend all meetings and take minutes of it, receive all correspondence and answer such questions as may be asked in accordance with these rules. The Secretary shall perform all such duties as the Committee from time to time may choose to direct.

e) The Recorder shall keep a record of all players registered with the Association.

The Recorder shall keep an accurate record of all points scored for each team and individuals, so that a clear winner can be determined at the end of the qualifying rounds.

The Recorder shall perform all such duties as the Committee from time to time may choose to direct.

The Recorder shall be paid a nominal fee as determined by the Annual General Meeting.

11. PROTESTS AND DISPUTES COMMITTEE

The Protests and Disputes Committee shall consist of the President, Vice President and Secretary of the Association. The Protests and Disputes Committee shall exercise the following functions: –

a) Hear and determine all protests, disputes, expulsions, disqualifications and charges against players, official and clubs.

b) Hear and determine all such matters, which the full Committee may from time to time come across.

c) Impose such fines, disqualification’s and inflict such fines and other penalties as the full Committee think fit in the case brought before this Committee under paragraph (a) above.

d) Re-open and re-hear any case previously dealt with if the full Committee in its discretion shall consider such a re-hearing to be justified. Every decision of the P & D Committee shall be reported to the full Committee for endorsement and shall be without comment. The Secretary shall keep a record of it. If any vacancy shall occur in any of the above Committees during the current term thereof, such a vacancy shall be filled on a date to be fixed by the Committee and the member then appointed shall hold office for the remainder of the term.

12. APPOINTMENT OF AUDITORS

An Auditor shall be appointed at the Annual General Meeting. The Auditor shall review the Annual Financial Statement and report any findings to the Annual General Meeting.

13. DUTIES OF THE CLUBS

Each club shall prior to the commencement of each tournament season: –

a) Notify the Association Secretary of the name and address of their club secretary.

b) Appoint one delegate and one proxy delegate per club and notify the Association Secretary of their names and addresses.

c) Clubs must be financial with the Association at all times.

d) Delegates are to ensure that their club is informed at all times. Club shall receive a copy of the Constitution and Committee notices.

14. ANNUAL GENERAL MEETING

a) The Annual General Meeting shall be held on the 2nd Monday in December of each year.

b) Twenty-eight days notice in writing shall be given to each club of every Annual General Meeting and Special Meetings.

c) At the Annual General Meeting the order of business shall be as follows: –

MINUTES
TREASURERS REPORT
ELECTION OF COMMITTEE
APPOINTMENT OF AUDITOR
SETTING OF FEES (Rule 19)
NOTICES OF MOTION
GENERAL BUSINESS

d) At all General Meetings of the Association 20 members shall form a quorum.

If within half an hour from the time appointed for a General Meeting a quorum of members is not present either: –

1) If no less than Three-quarters (¾) of the clubs that participated in the preceding winter competition are represented by a financial member of that club, then they shall form a quorum and may transact the business of the meeting.

OR

2) The meeting shall stand adjourned to the same day in the following week at the same time and place, and at such adjourned meeting a quorum of members is not present the members present shall be a quorum and may transact the business of the meeting.

15. SPECIAL MEETINGS

a) A compulsory General Meeting shall be held at the discretion of the Committee.

b) The President or Secretary shall have power to convene special Committee and General Meetings.

c) A Special General Meeting may be called by written request signed by the secretaries of three clubs within the Association.

16. PROCEDURE AT GENERAL AND COMMITTEE MEETINGS

So as to maintain good order at all meetings the following rules shall be observed: –

a) A financial club giving notice of a motion shall give a copy in writing to the Association Secretary at least twenty-eight days before the next meeting at which such motion shall be moved. Any motion not seconded by another financial club shall be rejected.

b) No motion shall be proceeded with unless the mover (Club Delegate) and seconder (Club Delegate) are present. Failing this, such motion shall be struck out.

c) As soon as a debate on a question is concluded the Chairperson shall put the question.

d) The question being put, the voice or show of hands shall determine a result. At the request of two members, a division shall decide the question.

e) A motion, having been proposed, may be amended by the addition or omission of words. Such amendments shall be determined by the majority of votes.

f) Where an amendment is carried it shall take the place of the original motion. Any further amendments may be proposed until the question is finally decided.

g) It shall take one third (_) of the members at a meeting to suspend standing orders.

17. ORDER OF DEBATE

The order of debate shall be as follows: –

Any person wishing to move a motion or amendment or discuss any matter under consideration must rise and address the meeting through the Chairperson. A member speaking shall not be interrupted unless called to order whereupon they shall sit down and the person calling order shall have preference over all before the subject is further discussed or any other subject entered upon.

a) No member shall speak on a question after it has been put by the Chairperson and has been voted on. When two members wish to speak the Chairperson shall decide which member arose first. In the discussion no member shall be permitted to speak more than once except in explanation. The move of the original motion shall have the right of reply whereupon the question shall be put.

b) Any member speaking must confine their remarks to the subject under discussion. The member shall at all times avoid using discourteous language, personalities or reflections on any member during the debate.

c) Any member dissatisfied with the decision given by the Chairperson on any point of order may appeal to the members present providing there is a seconder. In case of such appeal a temporary Chairperson shall be appointed and the question put – “Shall the decision of the Chairperson stand?” This shall be decided on a vote without debate.

18. ALTERATION OF CONSTITUTION

No alteration, revisions or additions shall be made to these rules unless twenty-eight days notice be given in writing and such alterations, revisions or additions be carried by a three-quarters majority at a General Meeting. The Association Secretary shall forward copies of such notices of motion to all club secretaries for their perusal.

19. FEES

Nomination, registration, playing fees will be recommended by the Committee each year to the members at the Annual General Meeting. All playing fees are payable to the Association within fourteen days of receiving any account unless an official written query is forwarded to the Association.

20. PLAYING RULES

Rules of play for games to be played under the control of the Association shall be set at a special Committee Meeting. These rules shall form part of the constitution and shall not overrule any part of it.

21. COMMON SEAL

a) The common seal of the Association shall be in the hands of the seal holder or such other office bearer as may be determined by the Committee.

b) The seal shall not be affixed to any deed, document or instrument except under and by virtue of a resolution of the Committee.

22. DISSOLUTION

The Association may be dissolved or wound up by a resolution at any General Meeting or at a Special General Meeting called for that purpose. If, on the winding up of the Association, any property of the Associations remains after expenses of that winding up, that property shall be distributed: –

a) To another incorporated association-having objects similar to those of the Association,

Or

b) For charitable or benevolent purposes.

Which incorporated association or purposes as the case requires shall be determined by resolution of the members when authorizing and directing the Committee under section 33(3) of the Incorporation Act to prepare a distribution plan for the distribution of the surplus property of the Association.

23. NON-PROFIT

The income and property of the Association shall be applied solely toward the promotion of the objects of the Association. No portion of the income or property shall be paid, transferred to, distributed directly or indirectly to the member of the Association, provided that nothing shall prevent the payment in good faith of remuneration to any officer or employee of the Association or to any person other than a member, in return for services rendered to the Association.

DATE CHANGEDPAGE NUMBERSECTION REVISEDDESCRIPTION
June 1998Total Contents Revised and Re-Printed
 June 2008514 dChange to the Quorum for the AGM